Receipts, IVA and Modelo 303
A Spanish ticket names the shop, not you, so the IVA on it can't be deducted as it stands. Here's the part nobody tells you: most shops will still swap that ticket for a proper factura if you ask in time. Catalejo reads your receipts, works out what each shop is holding, and writes the message asking for it.
Photograph one receipt, or drop in a bank statement, and see your own number. No account, no card.
The IVA you charged, minus the IVA you paid. Everyone gets the first half right because it's on the invoices you sent. The second half leaks, and it leaks in the two seconds at the counter when nobody asked for a factura.
What you get handed is a factura simplificada. It names the shop, because the shop has to identify itself, and it says nothing about you. Under art. 7.2 RD 1619/2012 it's the buyer's NIF that settles whether the IVA can be deducted. So the ticket looks fine, files neatly, and is worth nothing.
Your gestor files what lands on their desk. Handed a shoebox of tickets, nobody is going to ring Decathlon over €2.25 of IVA. They'll leave it out and you'll never hear about it. That's the sensible call on their side, and it's still your money. Nobody's doing anything wrong here. The amount just never gets counted.
Most shops will issue a proper factura against a ticket if you go back with it, so the past quarter is recoverable. The better trick is the shops you use every week. Put your NIF on the fuel card or the Amazon account once and those tickets arrive as facturas from then on. Catalejo sorts the shops by what they're worth, says which are worth a phone call and which are worth fixing for good, and writes the message either way.
Fifteen at a time, or one photo of the whole pile out of the van door. Each receipt gives up its shop, its date, every line on it, and whose NIF is printed at the bottom. That last part decides whether the IVA is yours. A long one takes a minute or two.
Half of it was materials for a job, half was a shelf for the spare room. Booked as one line it's either all deductible or none of it, and both answers are wrong. Same trip to the hipermercado, same trip to Amazon, same tank of diesel that did a client visit and the school run. Catalejo keeps the lines apart, so what you claim is the part you can actually defend.
Ask in English or Spanish, about your own receipts rather than about tax in general. Whether that camera you're eyeing up is deductible. What you've actually spent with one supplier this year. Which receipts still need a factura, and where the quarter has got to.
"Can I claim the IVA on the hotels from June?"
One itemised ledger for the quarter, grouped by category, with the receipt image attached to every purchase that has one and the NIF shown where the receipt carries a readable one. It isn't a filing and it isn't signed. It's the thing your gestor would otherwise build by hand out of a carrier bag.
Every budgeting app is built on the bank feed, so all of them stop at the shop name. Fintonic, Monzo, the spreadsheet, they say “Leroy Merlin, €212” and none of them can say more, because €212 is genuinely all the bank was told. Whether that was tools for a job or a shelf for the spare room is on the receipt and nowhere else, and until now nobody kept those in a form you could add up.
One builders' merchant receipt from July: 37 separate lines, read off a single photograph.
A Spanish ticket names the shop, not you, and it's the buyer's NIF that settles whether the IVA can be deducted. Nobody is going to chase that. Your gestor files what they're given, and by the time you think about it you can't remember which shop it was anyway. Catalejo reads whose NIF is on each receipt, prices what that's costing you, and writes the request to the shops still worth asking.
A €89 Amazon receipt: €15.45 of IVA at risk. A €75 food shop: €0.14, because groceries were never claimable anyway.
Import your statement and you have every euro that left the account, with nothing missing. Add receipts for the shops you care about and those lines get broken open. Catalejo matches the two so a shop you scanned and a card payment for the same shop are one purchase, not two, and it shows you plainly how much of your spending it can actually account for.
A switch at the top of the page: everything, only what has a receipt behind it, or only what hasn't.
You could paste one receipt into a chatbot right now and it would read it, probably well. Ask it in January what that supplier charged you in June, or which of the year's receipts still need a factura, and it has no idea, because it never kept June. That's the whole difference. One is a clever answer. The other is a record that builds up.
We are software, not your accountant, and we say so. Catalejo shows its workings, flags anything that needs a human, and never invents a number to look clever. Check the final figures with your gestor before you file.
If you live in Spain and work for yourself, both countries take an interest in your income. Put your figures in and see where you stand in each. Nothing hidden, and you don't need an account.
Your profit after business costs, not your turnover.
This matters more than people expect. Each region sets its own half of the income tax.
Spain gives you a real allowance per child. Leaving them out overstates your tax.
These are estimates for a self-employed autónomo, using 2026 rates, converted at £1 = €1.1736 (reference rate). They assume you have no other income, that you file individually rather than jointly with a spouse, and that you claim no regional deductions. We are software, not your accountant, and we are not registered tax advisers. Always confirm the final figures with a gestor before you file.
Your gestor is there for the filing and the judgement calls. Sorting a quarter of tickets into line items isn't what you are paying them for, and it isn't what they want to be doing. Catalejo does that part, so what lands on their desk is already itemised, dated and evidenced. The subscription is itself a deductible business expense.
See where you stand, for nothing. No card, no catch.
Know what Modelo 303 will say before the quarter closes, and which shops still owe you a factura while you can still ask.
14 days free, cancel anytime. No charge until the trial ends.
€39 a month is €468 a year. It pays for itself once you are recovering more IVA than that, which takes roughly €2,700 a year of business purchases bought on tickets. Below that, be honest with yourself and stay on the free plan. Drop a statement in and see your own number first.
That advice is half right, and the half it gets right is about a different tax. For IRPF, your income tax, the cost itself is usually fine on a ticket: the test is whether the spending genuinely belongs to your activity, and a ticket plus the card payment behind it normally stands that up. IVA is stricter and separate. Art. 97 of the Ley del IVA says the deduction needs the factura, and art. 7.2 RD 1619/2012 says a simplified one only counts if it carries your NIF and shows the cuota separately. A plain till receipt does neither. So people who say it is fine are usually talking about the expense, not the IVA, and they are also right that nothing happens until somebody looks: plenty of autónomos deduct it anyway and are never checked. If they are checked, the IVA comes back with interest. We think you should know which of the two you are doing rather than find out later.
Because it's the shop's. A factura simplificada identifies the seller, which is all the shop has to do. To deduct the IVA you need a document naming the buyer, and that's a factura completa. It's the most common reason IVA quietly goes unclaimed, and you'll never spot it if you only look at the total.
Usually, yes. Most shops will issue one against the original ticket if you bring it back, and the big chains will do it off the transaction number. It gets harder the longer you leave it, and awkward once the quarter has closed, which is rather the point of knowing in September instead of January. Catalejo lists the shops worth going back to, what each is worth, and writes the message for you.
It does the purchases half, which is the half that eats the time: every receipt you've scanned, the IVA on it, and which of them actually support a claim. The sales half you type in yourself. We won't guess which money landing in your account was invoiced work, because a tax return is the one place a plausible guess is worse than a blank.
Your quarter as one itemised ledger, grouped by category, with the receipt image attached to every purchase that has one and the NIF shown wherever the receipt carries a readable one. PDF to read, or a ZIP with the images in it. It isn't a filing and it isn't signed. It's the thing your gestor would otherwise build by hand out of a bag of paper.
Yes. Catalejo keeps the two sides apart instead of merging them, so UK costs stay in sterling with their own treatment and the Spanish side stays in euros. It won't decide your residency and it doesn't file anything in either country. If you straddle both, this is the prep; your accountants still do the coordinating.
They're not doing the same job. Those are gestoría services: you send them the numbers, they file. Catalejo doesn't file anything, and if what you want is somebody to press submit, then one of them or your existing gestor is the right answer and we'd rather you went with it. What none of them does is open your receipts. They work off the totals you hand over, so a ticket that can't support an IVA claim goes in looking exactly like one that can. Catalejo is the step before that: it reads the paperwork, tells you which of it is worth anything, and hands your gestor a quarter they can file from.
We don't know, and anyone quoting you a figure before they've seen your spending is guessing. It depends entirely on how much of your business buying goes through tickets rather than proper facturas. Drop a bank statement into the free scan and it'll show you how much IVA is sitting in your own purchases before you pay us anything. If that number comes back small, don't subscribe.
Fifteen files at a time, and a single photo can hold several receipts side by side. Those get split into separate purchases. Images or PDFs. A big supermarket shop with forty lines takes a minute or two.
Review your clients' ledgers before they reach you, already itemised, and earn 20% recurring on anyone who signs up through your code.