Are software subscriptions deductible in the UK and Spain?
Allowable business cost
Tools you use for the trade — design software, hosting, code repositories, accounting apps — are straightforwardly allowable. Mixed personal-use apps should be claimed at the business share.
Deducible — mind the foreign invoice details
Software tied to your activity is deductible. The wrinkle is that many SaaS invoices come from Ireland, the US or elsewhere: get your NIF onto the invoice (most billing portals allow it) so your gestor can handle any reverse-charge VAT cleanly.
If you file in both countries
Deductible on both sides, and often billed in a third currency — which is exactly where receipts get lost and VAT treatment gets muddled. One organized trail of invoices with your tax ID solves both returns at once.
Evidence to keep
- ✓Invoices from each provider with your name and NIF/NIE (set it once in their billing portal)
- ✓Card statement lines matching the invoices
Frequently asked questions
My Adobe invoice is from Ireland — is that a problem?
No, but it may involve reverse-charge VAT on the Spanish side. Give your gestor the invoice with your NIF on it and they'll book it correctly.
Is my Catalejo subscription deductible?
A tool you use to run the business's records is a business expense in both systems, same as any other SaaS — with the usual caveat to confirm your own case with your gestor.
Catalejo provides software for organizing tax records and producing estimates. We are not registered tax advisors; rules change and individual circumstances differ. Treat this page as general information and confirm your own case with a gestor or accountant before filing.